Your room and task library

A quote in BlastoClean is not a blank document. It is assembled from a library of room types and the tasks that belong to them, each task carrying the number of minutes it takes. Get the library right and a quote becomes a matter of ticking what applies; leave it as it arrives and you will spend the rest of your life typing the same lines.

Your company starts with a seeded library — the common room types and the tasks most cleaning companies do in them — so you can quote on day one and shape it as you learn what you actually charge for.

Room templates

A room template is a room type — Kitchen, Full Bathroom, Living Room, Garage; Office, Conference Room and Restroom if your work is commercial — and the set of tasks that comes with it. When somebody adds a Kitchen to a quote, they get your kitchen tasks, already timed, ready to tick on and off.

Add the rooms your work actually involves. A company that cleans dental practices needs a Treatment Room far more than a Nursery.

Task templates

A task is one line of work with a duration: Scrub and disinfect toilet, 8 minutes. Two things make these worth being careful about:

• The time is what the price is made of. Labor on a quote is the sum of the ticked tasks' minutes, multiplied by your hourly rate. A task with an optimistic time under-charges every quote it appears in.
• The description is what the customer reads. Task descriptions appear on the quote the customer sees and on the printed work checklist the cleaner works from, so they are worth writing as sentences rather than shorthand.

A task can belong to several room types. Changing it in the library changes it everywhere it is used from then on — quotes already written keep the times they were written with, so tuning the library never silently reprices something a customer has already agreed to.

Names in two languages

Two different people read a room's name, and they do not always read the same language. The office and the crew read the app in whatever language their own browser asks for — two people in one office can be looking at the same screen in two languages — while the customer reads a quote written in the language your company sends in.

So each room type and task holds its name in both. The field at the top of the editor is your own wording: it is what a customer's quote, email and PDF print, and it does not move. Underneath it is the same name in the other language, which is what staff and crew see instead — including on the printed work order, which is the sheet somebody is actually holding in a bathroom.

The starter library arrives with both filled in, so a bilingual crew is covered on day one without anybody typing forty task names twice. Rooms and tasks you add yourself have whichever languages you fill in; leave the second box blank and everybody sees the first. Renaming a room directly on a quote replaces the name with the one string you typed — pick the room type again if you want both languages back.

Sizes and conditions

Rooms are not all the same size and not all in the same state, so the library does not try to hold a separate template for every combination. Instead, each room on a quote carries a size and a condition multiplier — a large room takes longer than a medium one, an extreme-condition room longer still. Those multipliers are applied by the system rather than typed in, which is why a mis-keyed number can never produce an absurd price. Pricing a quote covers how they combine.

Letting the app tune the times for you

The app records how long visits actually take when they are marked complete, and compares that with what was estimated. On a paid plan with AI assists switched on, it will suggest bounded adjustments to your task times from that comparison — which you accept or dismiss one at a time. Quotes you have already sent never change; only the ones you send next get sharper. See AI assists.